Administrative Coordinator
Administrative Coordinator
Notre Dame, IN, United States
Full-time
Dean of Arts and Letters
NIC2
Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
Administrative Coordinator - Reilly Center
The John J. Reilly Center at the University of Notre Dame invites applications for an Administrative Coordinator to support its dynamic, interdisciplinary programs at the intersection of the humanities, social sciences, and medicine. This role is ideal for a highly organized, collaborative professional who enjoys working with students, faculty, and external partners to build meaningful academic experiences and programs that address complex human questions in health and society.
Position Overview
The Administrative Coordinator plays a central role in managing student services, academic operations, and signature events across multiple Reilly Center programs. This position supports Health, Humanities, and Society (HHS), Science, Technology, and Society (STS), the Engineering Dual-Degree program, and additional interdisciplinary initiatives, ensuring smooth coordination and an exceptional experience for students and faculty alike.
Key Responsibilities
Health, Humanities, and Society (HHS) & Science, Technology, and Society (STS) Programs
- Manage student enrollment, course cross-listings, and graduation audits
- Collaborate closely with Arts & Letters pre-health, science pre-professional advising, and other campus partners
- Plan and execute program events and initiatives
- Coordinate the annual HHS Writer-in-Residence program
- Organize and lead logistics for a policy-focused trip to Washington, DC
Engineering Dual-Degree Program
- Administer enrollment and academic progress for dual-degree students
- Coordinate courses of study and advising support
- Implement enrichment activities and mentoring opportunities funded by the Hogan gift
Additional Program Support
- Provide administrative support for GLOBES, EHUM, and related programs
- Manage student services, cross-listings, and program events
- Offer flexible administrative support across Reilly Center initiatives as needed
Qualifications
Education Qualifications: High school diploma or GED
At least 1 - 2 years of relevant experience in the areas listed below:
- Strong organizational and administrative skills, including experience managing student records, enrollment processes, and events
- Ability to work creatively and collaboratively with students, faculty, and external partners, including members of the medical community
- Demonstrated ability to connect students with appropriate advisors and mentors within interdisciplinary programs
- Experience coordinating events, visiting speakers, or academic programming
- Excellent communication and relationship-building skills
- High attention to detail and ability to manage multiple priorities effectively
Additional Information
Applications will be accepted through April 21, 2026.
Hiring Pay Range: Up to $23/hour.
RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990012592566-administrative-coordinator
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