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| Company Name: |
University of Illinois |
| Location: |
Urbana, IL |
| Position Type: |
Full Time |
| Post Date: |
02/27/2026 |
| Expire Date: |
03/29/2026 |
| Job Categories: |
Administrative and Support Services, Education, Collegiate Faculty, Staff, Administration |
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Office Administrator - Beckman Institute for Advanced Science and Technology
<span style="font-family: Arial"><h2 style="text-align: center">Office Administrator - Beckman Institute for Advanced Science and Technology</h2><h3 style="text-align: center">Beckman Institute for Advanced Science and Technology</h3><br><h4>Job Summary</h4>Support the NSF Science and Technology Center for Quantitative Cell Biology's (STC-QCB) mission by assisting with the coordination of the daily administrative and reporting functions of the STC-QCB in conjunction with the Assistant Director and Center leadership. <h4>Duties & Responsibilities</h4><ul><li>Administrative<br>• Support all administrative needs of the Center Director, Associate Director, and Assistant Director. This includes managing appointments and calendars, setting up polls and identifying availability for meetings, setting up virtual meetings and issuing calendar invitations, setting up in-person meetings and reserving rooms and promoting the Center’s scientific and outreach mission by coordinating conference, travel and in-person meetings outside of UIUC. <br>• Manage communication between Center Director and STC faculty, collaborators, industry partners, executive committee and Advisory Board. <br>• Track deadlines, deliverables and follow-up actions to ensure timely completion and effective communication for the Director.<br>• Coordinate with all QCB staff to assist in emailing Center faculty, students and postdocs to communicate meeting times, dates and locations; set up meeting spaces for all Center in-person meetings, including research group meetings, summer school, retreats and other QCB events. <br>• Communicate on a regular basis with the web content specialist and BI communications staff, assist with announcements and organization of STC seminars, workshops, summer school, STC publications, Center News and Minecraft inquiries, other outreach and visitor activities and coordination of website updates. <br>• Arrange itineraries and schedules for speakers and participants including meetings with faculty, tours, housing, travel, seminar rooms and meals. <br>• Oversee and assist the QCB Seminar Coordinator in running the weekly seminar. This includes ensuring accuracy of schedules, approving travel and logistics and ensuring all communications are sent in a timely manner.<br>• Coordinate all QCB events, including the QCB summer school and Villa Cisse scholar programs. This includes making room reservations and schedules, reserving housing, arranging payments and honorariums as required, assisting with travel and coordinating communications among participants and QCB members. </li><li>Financial<br>• Authorize and initiate T-Card and P-Card purchases on behalf of the STC Directors and the Executive Committee.<br>• Assist Center governance, departmental offices, academic and research travel reimbursements for STC graduate students, postdocs and faculty. Arrange for reimbursements of speakers, center faculty and participants. Adhere to department and campus limits on meals/receptions and travel.<br>• Execute Purchase Orders as needed for Center equipment, housing for Center events, website maintenance, subcontractors and consultants and other expenses as needed.<br>• Reconcile and close out all expense transactions in purchasing software using required University protocols. Work and communicate directly with Beckman Institute finance team as needed to ensure compliance of all purchasing rules.<br>• Support the Assistant Director, who is responsible for fiscal management of the STC budget, in monitoring expenses for research, travel, workshops, summer school, administration and institute-support funds. Assist in sending and tracking communications about the financial state of the STC to relevant stakeholders, including QCB leadership, NSF Program Officers and faculty. Assist with financial reporting as needed. </li><li>Academic<br>• Interact with QCB students and postdocs to address questions, provide support for their research as it relates to their academic degree and communicate with departmental offices based on PhD degree requirements. <br>• Support QCB postdocs and staff in the research mission of the Center by assisting with the ordering of materials and supplies. <br>• Support research among trainees by booking rooms, scheduling meetings and sending communications for upcoming events. </li></ul><h4>Minimum Qualifications</h4><p>1. High school diploma or equivalent. </p><p>2. Any one of the following from the categories below:</p><p> A. Four (4) years (48 months) of work experience comparable to the third level of this series.</p><p> B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.</p><h4> Preferred Qualifications</h4><ul><li>At least 50 hours completed towards an Associate’s Degree in Business Administration or similar.</li><li>Experience interacting directly with graduate students and faculty.</li><li>Certified Microsoft Master.</li><li>Experience training staff.</li><li>Experience with Microsoft Office Suite and Google Workspace.</li></ul><h4>Knowledge, Skills and Abilities</h4><ul><li>Ability to manage multiple administrative tasks.</li><li>Ability to manage office conflict.</li><li>Thorough knowledge of University operational procedures.</li><li>Extensive knowledge of PC-based tools including Word, Excel and database applications.</li><li>Ability to develop specific goals and plans to prioritize, organize and accomplish work.</li><li>Demonstrated ability to collaborate with staff, students and faculty. </li></ul><h4>Appointment Information</h4><p>This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. Thesalary range for this position is $50,000 - $60,000/year. Final salary offered will be determined by athorough assessment of available market data, internal salary equity, candidateexperience and qualifications, collective bargaining agreements and budgetconstraints. </p><p><strong>Sponsorshipfor work authorization is not available for this position.</strong></p><p>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applications must be received by 6:00 pm (Central Time) on March 1, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact jobs@beckman.illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p></p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p><em>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1035275<br><strong>Job Category</strong>: Professional and Administrative<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value=""></a><a name="Billing_Email" type="hidden" value=""></a></span>
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| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16313?c=illinois |
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